Committee meeting scheduling poll
Find a committee meeting time by offering several options and asking each member to vote Yes, Maybe or No. This template offers six one-hour options on Monday, Tuesday and Wednesday evenings next week.
Edit the dates and times for your volunteer committee, then share one link. Compare availability and lock the chosen time when the group is ready; members can add it to their calendars.
Use this templateFree · No account needed · Edit anything before you share
What's in this template
6 options, 1 hr each, from the next Monday
Each option lasts 1 hr. Voters answer Yes, Maybe or No for each one.
- Monday · 6:00 PM
- Monday · 7:30 PM
- Tuesday · 6:00 PM
- Tuesday · 7:30 PM
- Wednesday · 6:00 PM
- Wednesday · 7:30 PM
How it works
- 1
Open the template
The poll form opens with the title, duration and options filled in. Add, remove or move any option.
- 2
Add your name and email
Create the poll and get two links: one to share, and a private one for you to manage it.
- 3
Share, vote, lock the time
Everyone votes Yes, Maybe or No on each option. When the best time is clear, lock it in — voters can add it to their calendars.
Tips
- Include a short agenda so members know what the meeting will cover.
- Ask everyone to vote on all options, including times they cannot attend.
- Give members a response deadline before choosing and locking the time.
Questions
Can members vote without an account?
Yes. Members open the link, enter their name and vote Yes, Maybe or No on each option. Email is optional.
Does the poll automatically schedule recurring meetings?
No. This poll chooses a time for one meeting. Create another poll or copy the event when you need to find a new meeting time.