STEAM night volunteer sign-up sheet
STEAM night turns the school into a hands-on lab for families. This template sets up station leaders for science, engineering, art and math activities, a greeter, and setup and cleanup crews.
Station leaders don't need to be experts — clear instructions at each table and a friendly adult are what make it work.
Use this templateFree · No account needed · Edit anything before you share
What's in this template
One day, on the next Wednesday
| Shift | Time | Tasks (spots) |
|---|---|---|
| Setup | 4:45 PM – 5:30 PM | Set up stations (4) |
| Stations | 5:30 PM – 7:00 PM | Science station leader (2), Engineering station leader (2), Art station leader (2), Math and coding station leader (2) |
| Welcome | 5:30 PM – 6:30 PM | Greeter (1) |
| Cleanup | 7:00 PM – 7:45 PM | Cleanup crew (4) |
How it works
- 1
Open the template
The sign-up form opens with the dates, shifts, tasks and spots filled in. Change anything you like.
- 2
Add your name and email
Create the sheet and get two links: one to share, and a private one for you to manage sign-ups.
- 3
Share the link
People claim a spot with just their name — no account. You see who signed up and can export the list any time.
Tips
- Send station leaders their activity and supply list a week ahead.
- Put a timer at each station so families rotate through the room.
- Ask local science or engineering professionals to lead a station.
Questions
Do station leaders need a science background?
No. Most activities come with simple instructions; leaders guide families through them. Add details in the description.
Can I add more stations?
Yes. Add tasks to the stations shift before creating the sheet.