Staff welcome back lunch sign-up sheet
The first week back is hectic for teachers, and a lunch they don't have to think about sets the tone for the year. This template covers the whole thing: a short setup shift, a serving crew during lunch, cleanup afterwards, and a list of mains, salads, desserts and drinks for families to bring.
Families who can't be there at lunchtime can still help by dropping off a dish in the morning.
Use this templateFree · No account needed · Edit anything before you share
What's in this template
One day, on the next Thursday
| Shift | Time | Tasks (spots) |
|---|---|---|
| Setup | 10:30 AM – 11:00 AM | Set up tables and decorations (3) |
| Lunch | 11:00 AM – 1:00 PM | Server (3), Drinks station (1) |
| Cleanup | 1:00 PM – 1:30 PM | Clean up and pack leftovers (2) |
| Food to bring | Any time | Main dish (4), Vegetarian main (1), Salad (3), Dessert (4), Drinks (2), Plates, cups and cutlery (1) |
How it works
- 1
Open the template
The sign-up form opens with the dates, shifts, tasks and spots filled in. Change anything you like.
- 2
Add your name and email
Create the sheet and get two links: one to share, and a private one for you to manage sign-ups.
- 3
Share the link
People claim a spot with just their name — no account. You see who signed up and can export the list any time.
Tips
- Ask the office how many staff to expect, then set the number of dishes to match.
- Label dishes with common allergens and keep a vegetarian main on the list.
- Leave a thank-you card by the sign-in sheet so families can add a note.
Questions
Can families help without coming at lunchtime?
Yes. The food list has no time attached, so families can sign up to drop off a dish in the morning.
Do volunteers need an account?
No. They open the link, pick a spot, and enter their name.